Awards 2023

Terms & Conditions

Terms and Conditions for the Hampshire Digital Awards

1. The Hampshire Digital Awards is an online regional awards program organised by The Koozai Group Ltd and Hampshire Digital.
2. The key dates for the awards are as follows:
   • Launch: March 6th, 2023
   • Deadline for entries: August 4th, 2023
   • Judging: August 7th – Sept 1st, 2023
   • Shortlist announced: Sept 18th 2023
   • Winners announced: Oct 2nd 2023
3. Entries received after the deadline for entry will only be accepted at the discretion of the Awards Team. To discuss entry submission after the deadline, please contact hampshiredigitalawards@koozai.com.
4. There are 5 categories of awards:
   • Best Website
   • Best SEO or Digital Marketing Campaign
   • Best In-house Digital Marketing Team
   • Best Digital Marketing Specialist(s)
   • Best Digital Marketing Rising Star
5. Submissions should pertain to work completed between January 1st, 2022 and December 31st, 2022.
6. Submissions must be from businesses or individuals with a registered address in Hampshire at the date of entry.
7. Entrants must read the criteria for the award category/ies they are entering and provide evidence such as quotes, figures, statistics and include as much information as possible on the entry form, within the question word count limit.
8. Entrants must supply at least one company and/or organisation logo in JPEG or PDF format and upload it with their entry [these must be under 2MB].
9. All completed and returned entries will be acknowledged online at the time of submission. The organisers do not accept any responsibility for loss or damage of any entry.
10. The judges’ decision is final, and no correspondence or discussion will be entered into or feedback given regarding the selection of shortlisted nominations or winners.
11. The organisers reserve the right to shorten entry titles [if provided] for the purpose of the awards marketing.
12. The organisers reserve the right to transfer entries from one category to another if they feel it is better suited to a particular category.
13. The organisers reserve the right to extend the closing deadline, amend categories or not award categories should the standard of entries received not reach the required standard.
14. The organisers and judges reserve the right to use their in-house research team, online tools and their own discretion to propose a nomination or a winner if they feel the quality of existing entries is not strong enough or an exceptional example is found.
15. The organisers reserve the right to use the entries in their own marketing materials, on social media, and for promotional purposes.
16. All entrants agree to receive Koozai marketing, tips, and industry news.
17. All entrants agree to the privacy policy
18. FORCE MAJEURE The Koozai Group Ltd and Hampshire Digital will not be liable for any failure or delay in performing their obligations where such failure or delay results from any cause that is beyond the reasonable control of that party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, acts of God, epidemic, pandemic, civil unrest, fire, flood, droughts, storms, earthquakes, collapse of buildings, explosion or accident, acts of terrorism, acts of war, governmental action, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or any other event that is beyond the control of the party in question.
19. TERMS & CONDITIONS OF JUDGING:
    • The judges’ decision is final, and no correspondence or discussion will be entered into or feedback given regarding the selection of shortlisted nominations or winners.
    • Shortlisted entrants will be contacted by email on the shortlist announcement date.
    • In the interest of transparency, judges are ineligible to enter.
    • All judging discussions are confidential and will not be shared or discussed with anyone outside of the judging panel ahead of the ceremony or thereafter.
    • Judges will not share confidential material, judging papers, or entries with anyone.
    • Judges can only access entries that they have been provided to score.
    • Judges will not notify anyone that they have won or that they are shortlisted ahead of the official announcements. – Judges will not provide any feedback to entrants as to why they have not won or were not shortlisted – all requests for feedback must be directed to the awards organisers, Hampshire Digital & The Koozai Group Ltd.
20. By submitting an entry, all entrants agree to be bound by these terms and conditions.
21. If you have any questions or need further advice, please contact hampshiredigitalawards@koozai.com.