Part-time Administrator

About Us

Koozai is a respected Digital Marketing Agency based in Park Gate, Southampton & Old Street, London. We specialise in helping businesses to be better, digitally.

We provide a range of services including Owned Media (SEO and Content Marketing), Earned Media (Digital PR) and Paid Media for leading brands such as the V&A, Côte Brasserie, and Trevor Sorbie, to name a few.

What It’s Like To Work At Koozai

https://koozai.wistia.com/medias/s5xpmr1wl6

The Role

To assist the team providing administrative support with various administration and marketing tasks. All work must be completed to the best standards possible, within the given timelines. Any issues or problems must be raised to your manager at the earliest possible point. This role will be based at our Park Gate (Southampton) office.

20 hours per week, 5 days a week. Ideally mornings.

Required Skills

• The ability to manage several tasks at once
• Proficiency in the Microsoft office suite
• Show a willingness to learn, research and use initiative
• The ability to work to deadlines and deliver
• Outstanding organisational skills, attention to detail and the ability to prioritise
• Work as a team player whilst being able to work on set individual goals
• A commercial awareness to maximise efficiency
• Excellent written and verbal communication and literacy skills
• Good command of the English language
• Ability to report to management and director level

Duties and Responsibilites

• Reception duties; answering all phones calls where possible, directing queries, taking information for the sales department for possible leads and actioning tasks when needed. Answering the door and greeting visitors
• Processing all incoming and outgoing post, arranging collection with parcel services and through post office. Ensuring we always have stamps in the office and scanning relevant documents to laptop, adding to scans folder for Financial Controller to action
• Project management: work planning, calendar organisation, scheduling and reporting
• Sourcing, managing and liaising with external suppliers
• Maintaining quality control with core business documentation
• Internal CRM updates and maintenance
• Provide administrative support for the company directors and senior management team

Personal Skills

• Hardworking and self-motivated
• Driven and keen to learn
• Honest, personable and transparent
• Excellent time management skills and able to self-manage
• Outstanding organisational skills, attention to detail and the ability to prioritise work
• Ability to work to tight deadlines and deliver results
• Work as a team player whilst being able to work on individual performance goals and KPIs
• Commercial acumen to drive businesses forwards
• Excellent written and verbal communication and literacy skills
• Perfect command of the English language
• Creative thinking, and proactive approach to workload and new ideas

Salary

Up to £22K per annum pro rata, depending experience [20 hours per week]

Line Manager

Sophie Roberts, Managing Director

Further Information

This list is not exhaustive and will grow organically

An Amazing Range of Benefits

So, now we’ve got what we need from you out of the way, we can tell you what you get just for working at Koozai. In fact, there’s so much (including a very competitive salary) that you’ll have to find out more here.

What Next

To apply for this position, please send us your CV along with a 300-word covering letter explaining why you would be suitable for this role.

Above all, be creative and don’t be afraid to show us your personality; we want to see someone that is talented, motivated and looking to soar in their career.

If this is you, get in touch.

No recruitment agencies please